Privacy Policy

1.Personal Information Protection Statement

Japan U-Pica Company Ltd. (below, “the Company”) is committed to the appropriate protection of information concerning individual persons (below, “personal information”). As such, the Company has established the following policy concerning the handling of personal information as part of our efforts to provide safe, secure, and trustworthy services.

« Definition of personal information »
For the purposes of this Privacy Policy, “personal information” is any information that can be used to identify persons, as it includes persons’ names, birth dates, email addresses or other relevant text, images, audio, or numbers, symbols, or other codes assigned to specific individuals.
2.Personal Information Protection Policy
- (1) The Company will comply with the Act on the Protection of Personal Information and other relevant laws.
- (2) The Company will appropriately control all personal information that it handles.
- (3) All persons engaged in work at the Company will protect all types of personal information and earn the trust of society.
- (4) The company will endeavor to take and improve necessary and appropriate safety control measures to prevent unauthorized access to information and loss, destruction, tampering, leakage, and so on of information.
- (5) The Company will not collect or use personal information relating to race, ethnicity, ancestry, parentage, domicile of origin, religion, political views, or membership in trade unions.
3.Safety Control Measures

Organizational safety control measures

Establishing a system for reporting to the person in charge in the event that the fact or sign of a violation of the law or internal regulations is discovered

Personal safety control measures

Incorporating rules regarding the handling of personal data into the employment regulations

Physical safety control measures

Implementing measures to prevent theft, loss, etc. of equipment, electronic media, documents, etc. that handle personal data

Technical safety control measures

Introducing a mechanism to safeguard the information system that handles personal data from exposure to malware or unauthorized access from outside
4.How personal information is handled
- (1) Identification of purposes for use
  The Company will not use personal information (names, addresses, telephone numbers, etc.) collected through this website without permission for any purpose other than for product sales, service delivery, responses to inquiries, product and service communications, surveys, hiring, and other activities related to service delivery to customers.
  The Company will not use this information for other purposes without authorization. If the Company intends to acquire or use personal information for purposes other than the above, it will separately, clearly, and specifically state those purposes in advance.
- (2) Disclosure of personal information
  If a customer who provided personal information to the Company requests that the Company disclose the information it has concerning that person, the Company will comply after confirming the identity of the person. The Company will also respond promptly to any requests from individuals for the correction, suspension of use, etc. of their personal information.
  For requests regarding the above, please contact us from “Inquiries about employment and Privacy Policy.”
- (3) Usage of personal information and provision to others
  The Company acquires personal information to the extent necessary to provide services; the Company uses personal information and provides it to others within the scope of the purpose for acquiring it.
- (4) Providing personal information to third parties
  The Company will not disclose or provide personal information to any third party unless that information is to be used within the scope of the purpose for acquiring it and is to be controlled by appropriate methods, and unless the subject of the information has been informed of the identity of the party to whom the Company is providing the information and the Company’s purpose for doing so, and has consented. However, this limitation does not apply in the following cases. The Company discloses personal information to third parties in the cases below.
  - •When the Company is subject to compulsory execution as based on the Code of Criminal Procedure, Article 218 (Attachment, Search, or Verification under Warrant) or other provisions of the same code.
  - •When the conditions for demand of disclosure have been fulfilled as based on the Act on the Limitation of Liability for Damages of Specified Telecommunications Service Providers and the Right to Demand Disclosure of Identification Information of the Senders, Article 4 (Demand for Disclosure of Identification Information of the Sender, Etc.).
  - •When the Company deems disclosure necessary to protect life, health, or property.
- (5) Scope of application of personal information protection
  
  The Company’s web site may contain links to other businesses, and the Company cannot accept any responsibility for personal information on web sites other than its own.
5.Personal Information on Website

In accordance with this Privacy Policy and with “Handling of Personal Information,” the Company will take measures to strengthen privacy safeguards in its handling of personal information concerning or belonging to customers who use the Company website.
- (1) Cookies
  The Company uses cookies to identify computers used by customers and thereby improve their convenience when visiting this website. This functionality does not negatively affect the usage environment of their computers. Users are free to adjust their browser settings to reject cookies.
- (2) Web beacons
  The Company uses web beacons to gather statistics on visits to specific pages. This functionality is not used to identify or determine the privacy of customers.
- (3) SSL (encrypted communication)
  To protect customer privacy, the Company uses SSL (encrypted communication) to encrypt input data when a customer sends personally identifying information to the Company. The Company uses browsers that support security functions to encrypt personal and other information input by customers, thereby preventing information leaks to third parties.
- (4) Access logs
  The Company records information concerning its customers in the form of access logs. The data is used for statistical analysis of usage status. Customer browsers, operating systems, IP addresses, access dates and times, and other information are recorded in the access logs. This data is not used for personal profiling.
- (5) Scope of application of personal information safeguards
  The Company website contains links to other businesses. Note that the Company assumes no responsibility for the handling of personal information on any website other than its own.
6.Information regarding the business operator handling personal information

Corporate name: Japan U-Pica Company Ltd.

Address: 4-13, Kioi-cho, Chiyoda-ku, Tokyo

Name of representative: Hiroyuki Otsuka, Representative Director and President
7.Revisions to the Privacy Policy
- (1) This Privacy Policy is subject to change without notice.
- (2) Privacy Policy revisions take effect as soon as they are posted on the Companyʼs web site, unless separately indicated by the Company.
8.Inquiries on personal information

Please use the provided inquiry form for any inquiries relating to how we handle personal information in our possession.
Individuals will please use the same contact point for requests concerning their own information, such as requests to disclose, correct, or cease using their information. The Company will respond as promptly as practically possible.